Course Description
The Project Proposal and Report Writing Skills Course is designed to equip development practitioners, project managers, NGO professionals, consultants, and business leaders with essential skills to craft compelling project proposals and develop comprehensive project reports. This course provides participants with a deep understanding of the principles, structures, and techniques of effective proposal and report writing. The training integrates both theoretical foundations and hands-on writing exercises to enhance the ability to conceptualize, plan, and communicate project ideas and outcomes effectively to stakeholders and funding agencies.
Course Objectives
By the end of this course, participants will be able to:
• Understand the key components of effective project proposals and reports
• Develop clear, logical, and persuasive project proposals aligned with donor requirements
• Identify funding opportunities and tailor proposals to specific calls for applications
• Structure proposals using Logical Framework Approach (LFA) and Results-Based Management (RBM) principles
• Write SMART objectives and measurable indicators
• Create effective budgets and activity schedules
• Produce high-quality narrative and technical reports based on project data and results
• Communicate project outcomes and lessons learned effectively to stakeholders
• Apply best practices and formats used by major funding institutions and development partners
• Enhance documentation for institutional learning and accountability
Organizational Benefits
Implementing this course within your organization offers the following advantages:
• Improved capacity to attract donor funding through high-quality proposals
• Increased accountability through structured and consistent reporting
• Strengthened internal documentation and knowledge-sharing processes
• Enhanced credibility with stakeholders and development partners
• Improved planning and communication across project teams
• Alignment with international best practices in project documentation and donor engagement
• Greater efficiency in resource mobilization and impact reporting
Target Participants
This course is ideal for:
• Project Managers and Coordinators
• Program Officers and Grant Writers
• NGO and Development Professionals
• Monitoring and Evaluation Specialists
• Donor Liaison Officers
• Government and Public Sector Officials
• Technical and Proposal Development Consultants
• Entrepreneurs and Start-up Founders
• Researchers and Academics involved in project documentation
• Any individual involved in preparing project proposals or reports
Course Outline
Module 1: Introduction to Project Proposal Writing
• Fundamentals of project proposal development
• Understanding donor expectations and funding cycles
• Identifying project needs and defining problems
Module 2: Structuring Project Proposals
• Components of a standard project proposal
• Writing the background, justification, and problem statement
• Defining objectives, outcomes, outputs, and activities
• Developing performance indicators and monitoring frameworks
Module 3: Logical Framework and Results-Based Writing
• Introduction to Logical Framework Approach (LFA)
• Crafting the logframe matrix
• Results-Based Management (RBM) in proposal writing
• Aligning proposals with SDGs and donor strategies
Module 4: Budgeting and Work Planning
• Preparing detailed budgets and budget justifications
• Developing Gantt charts and work plans
• Cost-effectiveness and value-for-money considerations
Module 5: Project Report Writing
• Types and purposes of project reports (inception, progress, final)
• Report structure and content
• Writing evidence-based and results-oriented reports
• Visualizing data and using tables, charts, and graphs
Module 6: Practical Sessions and Peer Review
• Writing practice: Proposal and report sections
• Group exercises and real-life case studies
• Peer review and facilitator feedback
• Final presentation and wrap-up
General Information
- Customized Training: Tailored to your organization’s and participants’ specific needs
• Language Proficiency: Participants should have a good command of English
• Comprehensive Learning: The course includes presentations, exercises, templates, and group work led by expert facilitators
• Certification: A certificate from Stepsure Training and Research Institute is awarded upon successful completion
• Training Locations: Courses are delivered at Stepsure Training and Research Institute centers, in-house, or online
• Flexible Duration: Can be adjusted based on client needs
• Onsite Training Inclusions: Fees cover facilitation, training materials, coffee breaks, lunch, and certification. Travel, visas, and accommodation are participant responsibilities
• Additional Services: Accommodation, transfers, visa support, and freight booking available upon request
• Equipment: Tablets/laptops available at an extra cost
• Post-Training Support: One year of free post-training consultation and coaching
• Group Discounts: 10% to 50% discounts available for groups of two or more
• Payment Terms: Payment required before course commencement for planning purposes
Contact Us
Email: info@stepsureresearchinstitute.org
Phone: +254 723 482 495
Website: www.stepsureresearchinstitute.org